• Operational Support
  • Mid Wales

Facilities Co-ordinator – 884273

The Role:

 

  • Lead the onsite laundry process as per the contract
  • Lead the cleaning contract to ensure facilities are maintained to a high standard & fit for purpose. All office equipment maintained & fit for purpose.
  • Monitor PPE stocks, liaising with the PPE suppliers on additional requirements
  • Provide door access ACT system to new starters & contractors.
  • Maintain & replenish food/drinks vending machine.
  • Organise all functions as requested.
  • To operate the switchboard, greet all visitors ensuring all guests are signed in in accordance with procedures & stored in an auditable state, visit requests are completed and approved prior to internal/external guest visits, ensuring PPE & refreshment requirements are organised as required.
  • Raise purchase orders as required ensuring adherence to procurement guidelines.
  • All purchases made via credit card / precision pay is accurately recorded, recharged to relevant departments & monthly information provided to the finance department.
  • Complete the administration of intercompany recharge in preparation for the Finance Business Partner to carry out the recharges.
  • Administration and accounting for the staff association accounts, to include banking and reconciliation of the bank account.
  • Distribute incoming post & prepare outgoing post for daily scheduled collections.
  • Organise travel & accommodation arrangements for staff as required.
  • The pool car is correctly booked out, mileage records updated, ensuring drivers are approved to drive company vehicles, maintained and cleaned to a high standard and is road legal at all times.
  • To provide annual leave cover / administration support to the Site Logistics & Services Team as required.
  • To support the reduction of paper archives where feasible.
  • To introduce “Lean” processes & continuous improvement into your role.
  • Maintain records for all waste disposal, including yearly report as required by the Safety & Environment Manager.
  • Coordinate sponsorship/donations for external parties as requested and/or approved by the Manager, monitor & record all forms of sponsorship.
  • Coordinate CSR meetings, maintain documentation relating to CSR for site.
  • Carry out duties & objectives as required by the Site Logistics & Services Manager, deemed to be within the scope of existing knowledge, experience and training.
  • Ensure personal compliance with all Company Business Management, Health & Safety and Environmental Management system requirements.

 

 

 

 

The Person:

 

  • Administration NVQ level 2 or higher; or equivalent qualification/work experience.
  • Microsoft Office software skills – Intermediate Level on Excel, PowerPoint and Word
  • Excellent general computer skills
  • 1 years’ work place experience desirable
  • Excellent organizational skills
  • High level of confidentiality
  • Display polite, friendly & professional behaviour at all times
  • Possess excellent communication skills
  • Be able to work as an individual as well as excel as a team member

 

 

 

 

 

 

 

Our Referral Incentive:

Due to the high amount of interest that we receive for each of our roles unfortunately we cannot respond to each application individually, therefore if you do not hear back from us you have not been shortlisted for this role. Please continue to check our website for any other roles which may be of interest.

We offer a £500 referral if you introduce someone we place – see our website for details – www.rp-ltd.com

We regret that this client is not prepared to sponsor work permit or work permit transfer applications. Candidates must be able to prove their eligibility to work in the UK

 

 

We offer a £500 referral if you introduce someone we place – see our website for details – www.rp-ltd.com

 

We regret that this client is not prepared to sponsor work permit or work permit transfer applications. Candidates must be able to prove their eligibility to work in the UK

 

 

 

To apply for this job email your details to info@rp-ltd.com.

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